Foundations · Track 2 · Tutorial 1 of 7

Load the month and see what is missing

Every close starts the same way: get each company’s final figures for the month into BrizoConsol, then confirm nothing is missing before you work on the group.

You will needA group set up as in the Get up and running track, with each company’s books closed for the month in its own accounting system.

By the endEvery company’s figures for the month loaded and checked, and Month End Status showing each company Ready.

1Know where this fits

The close follows the same order every month. This track has a tutorial for each step; this one is the first.

Each step builds on the one before.

In the running example you are closing October 2026: Company A (Singapore, Xero), Company B (Australia, QuickBooks Online) and Company C (UK, uploaded from a file).

Close each company’s own books first. BrizoConsol reads whatever is in the accounting system when it loads. If Company B’s accountant is still posting October journals, the group figures will change under you.

2Set the reporting month

Select your group in the entity selector.
In the reporting month control in the header, choose Oct-2026.

The reporting month is shared by the whole group. Reports and Month End Status open on it, so everyone in your team works on the same month.

3Bring in the final figures for connected companies

Companies A and B sync every night, and each sync re-reads recent months — so a journal posted in Xero for October today is in BrizoConsol tomorrow morning. To bring it in now:

Select Company A in the entity selector.
Open Settings → Organisation Settings → Data Loading.
On the Oct-2026 row, click Reload — or Load missing if something has not been loaded yet.
Keep the data types ticked, and click Start Load.

Repeat for Company B. If late entries went into several months, click Sync now at the top of the page instead and choose the range.

Use Incomplete in the period filter to list only the months with something missing.

4Upload the month for file-based companies

Company C has no connection, so nothing arrives until you upload it.

Export Company C’s year-to-date trial balance at 31 October 2026 from its accounting system.
Select Company C, open Data Loading, and click Import Actual CSV — or BrizoFileBot if you use it.
Choose Oct-2026 for the file, and upload.

Uploading a month again replaces it, so if Company C’s figures change after you upload, simply upload the corrected file. The file format is covered in Bring in each company’s numbers.

5Open Month End Status

Select your group in the entity selector.
Open Review → Month End Status.

Month End Status for Oct 2026: summary cards, each company’s GL, invoices, bills and tracking status, and an overall Ready, Partial or Not ready — The period (1), the summary cards (2), a missing month (3) and each company’s overall status (4).

1 · Period	Opens on the reporting month, marked Current. Use the arrows to step to another month. The padlock shows whether the month is open or locked.
2 · Summary cards	Entities counts how many are ready; Data loaded how many companies have their GL for the month. Eliminations, NCI / JV and CTA show the group entries the later tutorials cover.
3 · Data status	For each company: GL data (its trial balance), Invoices, Bills and P&L tracking.
4 · Overall	The company’s readiness for the month.

6Fix what is missing

Read the Overall column:

Ready	Everything that applies to the company is loaded.
Partial	The GL is loaded, but invoices, bills or tracking are not. The statements are complete; load the rest if you drill down to invoices and bills or report by tracking category. In the example, Company B’s bills are missing.
Not ready	The GL for the month is missing, so the company is missing from the group figures. In the example, Company C’s October file has not been uploaded.

Click a Not loaded pill to go straight to that company’s Data Loading page, load or upload the month, then come back. N/A and Not enabled need nothing — the group itself never loads data, and an uploaded company has no invoices or bills unless you load them.

Check

The Data loaded card shows every company, and no company is Not ready.

7Check each company against its own books

Loaded is not the same as right. Before working on the group, compare each company with the trial balance in its own system:

Select Company A, and open Reports → All Reports → Trial Balance for Oct-2026.
Compare total assets, total liabilities and net profit with Company A’s own trial balance at 31 October.
Repeat for Companies B and C.

A difference almost always means the books changed after the last load. Reload the month (or upload the file again) and compare again.

8If something does not look right

What you see	What to do
A connected company stays Not loaded after a reload	Check its connection on Data Loading — a Reconnect button means the access has expired. Reconnect, then load the month.
A company’s figures differ from its own trial balance	Entries were posted after the last load. Reload the month, or upload the corrected file.
The month you need is not in the period list	Change the reporting month in the header, or load the month first.
A company is missing from Month End Status	It is not in this group. Check Organisation Hierarchy.
New accounts appeared in this month’s load	The notification bell shows Unmapped Accounts. Map them before moving on, or their balances are left out of the group.

Want more detail? See the documentation

Monthly Close Workflow — Overview Month End Status Data Loading Uploading via Excel or CSV

Next in Close the month Clear intercompany balances All tutorials